SSH CENTRE Data Protection Policy 

Who are we?

We are the SSH CENTRE project consortium, which is led by Acentoline Comunicación (administrative coordinator) and the Global Sustainability Institute within Anglia Ruskin University (ARU) Higher Education Corporation (technical coordinator and ethics lead), working with a number of partners. 

What does this Data Protection Policy cover?

This policy is in two Sections. Section 1 is about Data Protection related to the activities of the SSH CENTRE project, Section 2 is about Data Protection related to the website https://sshcentre.eu. 

We will revise or update this policy if our practices change. Please refer to this page for the latest information and the effective date of any changes. Latest update: 21 August 2023

 

Section 1: Data Protection for activity participants

This section is written for those who have chosen to or have been invited to participate in any of the SSH CENTRE project activities.

Why may we ask for your Personal data?

The SSH CENTRE project aims to facilitate interdisciplinary collaboration and generate best practices for incorporating Social Sciences & Humanities (SSH) and transdisciplinary research into the European Union’s (EU’s) climate transition policy. To support the achievement of this aim, various research activities are being undertaken.

What Personal Data do we need from you?

SSH CENTRE collects personal data via its activities (covered in this section) and via its website (covered in section 2).

Depending on the activity, we may ask for your:

  •       Name/ Contact details
  •       Experiences
  •       Opinions

We will not ask you for any Special Category Data.

What do we use your personal data for?

SSH CENTRE uses the personal information given by data subjects related to project activities to run those activities and to produce project outputs.

Informed consent regarding use of privately contributed data (e.g. as part of surveys, interviews, and focus groups) is mandatory across the participatory activities of SSH CENTRE.

Publicly available personal data may be processed where the processing is necessary for SSH CENTRE to perform a task in the public interest or for official functions, and the task or function has a clear basis in law.

We do not use automated processing (such as algorithms or profiling) for decision-making.

All personal data used for research purposes will be anonymised before publishing in our outputs, except in cases where clear and explicit consent has been given to the use of this data (e.g. where someone has agreed to be quoted as a named source).

Who else will process or see your data?

SSH CENTRE is a project involving 13 partners (see: https://sshcentre.eu/about/), each of whom are responsible for ensuring their compliance with relevant national and international data protection law, including GDPR.

Processing of personal data in relation to SSH CENTRE activities will be carried out by the SSH CENTRE partner(s) responsible for those activities. More information, including on key contacts for each activity, can be found via the website, or by contacting: Chris Foulds (chris.foulds@aru.ac.uk) and Prof Rosie Robison (rosie.robison@aru.ac.uk) 

To support some SSH CENTRE interview and focus group activities, cloud-based transcription services (e.g. Zoom, Microsoft Teams) may be used to generate transcripts of recorded interactions. When used, these cloud-based transcription service providers become a data processor, processing data on the instruction of SSH CENTRE partners. Cloud-based transcription uses AI technology to generate the transcript, meaning no person beyond the SSH CENTRE project will have access to the data.

SSH CENTRE will not share your personal data with third parties, except in the case of explicit consent (e.g. naming contributors to activities in published reports).

What are your rights over our use of your data?

Our use of your data for this purpose will allow you to exercise the following rights: (Click links for further details)

You can exercise your rights by contacting:

The Data Protection Officer for the technical coordinator and ethics lead for the project, Anglia Ruskin University, is:

  • David Humphreys – dpo@anglia.ac.uk

Will we send your data to partners based in a country outside the European Economic Area?

Your data may be shared with an organisation based in a country outside the European Economic Area. The security of your data and your rights over it are protected because the following legal arrangement is in place:

  • An ‘Appropriate Safeguard’ is in place, which is a legal agreement between Public Bodies.

How long will we keep your data?

For more information about our approach to retaining information please click here.

We will delete or destroy the personal data you give us a maximum of 3 years after the project has been formally closed (i.e. 28 February 2029).

Use of your data is addressed in the following Corporate Privacy Notice:

And is referenced under the title “What is the legal basis for using your personal data?” under section A1-2.

What allows us to use your data in this way?

The Data Protection Act (2018) allows us to use your personal data when consent has been obtained from you

Concerns or Complaints

The SSH CENTRE project is coordinated by Acentoline Comunicación in Spain and Anglia Ruskin University in the UK, however individual partners and subcontractors (located in different countries) have responsibility for both controlling and processing personal information related to specific activities. 

If you have concerns over our handling of your personal data, please contact Prof Chris Foulds (chris.foulds@aru.ac.uk) and Prof Rosie Robison (rosie.robison@aru.ac.uk), and also contact dpo@aru.ac.uk with details.

The Data Protection Act (2018) gives you the right to make a complaint to a regulator about our use of your personal data. The regulator is the Information Commissioner’s Office (ICO) and they can be contacted at:

 

Section 2: Data Protection for Website Users

Data Collection

SSH CENTRE uses the personal information given by data subjects via the website in two cases, when people want to (1) be included in our mailing list in order to receive updates and information via our newsletter, or (2) to sign up to events and/or opportunities to participate in the research project. 

Processing of personal data submitted via the website will be carried out by Acento Comunicación who is the database administrator and by Mailchimp on behalf of SSH CENTRE for the Newsletter subscription. Mailchimp and they will receive the data only to use it for the purpose of sending you our emails in accordance with their Privacy Policy and Terms. You can unsubscribe and delete your data at any time by contacting us at Prof Chris Foulds (chris.foulds@aru.ac.uk) and Prof Rosie Robison (rosie.robison@aru.ac.uk)  or clicking unsubscribe in the emails we send.

Subscription to the SSH CENTRE e-newsletter requires an email address (this is the mandatory field to sign-up). Additional information, including first name, last name, type of organisation/sector/country are not mandatory, but the details provided here support understanding of who is engaging with the project and help improve activities. 

If you receive a news alert about an event that you register for, details about data protection will be included on the registration form.

Personal information will only be kept for as long as it is needed, or until we are requested to stop using it by the data subject. 

SSH CENTRE will not share your personal data with third parties, except in the case of explicit consent (e.g. naming contributors to activities in published reports).

Our use of your data will allow you to exercise the following rights: (Click links for further details)

You can exercise your rights by contacting:

Website Cookies

When using our website, a small amount of data related to your use of the website is collected by placing cookies on your device.

Enabling cookies is not strictly necessary to be able to browse the website; cookies can be deleted or blocked, but doing so may mean that some features of this site may not work as intended. 

A cookie is a small text file that a website saves on your computer or mobile device when you visit the site. It enables the website to remember your actions and preferences (such as login, language, font size and other display preferences) over a period of time, so you don’t have to keep re-entering them whenever you come back to the site or browse from one page to another.

Cookies are used in a number of ways on the SSH CENTRE website. We use cookies to remember: 

  • Your display preferences (e.g. contrast colour settings, font size)
  • If you have already replied to a survey pop-up asking about your experience of the website (by remembering this it means you won’t be asked again)
  • If you have agreed (or not) to us using cookies on this site

Some videos embedded in our pages use a cookie to anonymously gather statistics on how you got there and what videos you visited.

Cookies are also stored by Google Analytics, the corporate service which measures the effectiveness and efficiency of the European Commission’s websites on EUROPA.

The cookie-related information is not used to identify you personally and the pattern data is fully under our control. These cookies are not used for any purpose other than those described here.

Some of our pages or subsites may use additional or different cookies to the ones described above. If so, the details of these will be provided in their specific cookies notice page. You may be asked for your agreement to store these cookies.